Business Travel in Austin
Essential Tips and Top Resources
Business travel in Austin is a unique blend of professional engagement and cultural exploration. Known as the "Live Music Capital of the World," Austin offers a vibrant backdrop for any business trip, with its rich heritage and dynamic local scene. Whether it's attending a meeting downtown or exploring local music venues, Austin provides a balanced experience for corporate travelers.
For those visiting on business, understanding the city's layout and transportation options is crucial. Austin's robust public transportation system and affordable ride-sharing services make it easy to navigate. Ground transportation costs around $32 per day, ensuring that you can efficiently move between meetings and leisure activities without breaking the bank.
Moreover, Austin's diverse dining and entertainment options present excellent opportunities for networking and team bonding. With a wide range of clubs and bars showcasing local music, professionals can enjoy a unique mix of work and leisure. This combination of business facilities and vibrant culture makes Austin an attractive destination for corporate travelers.
Getting to Know Austin
Austin, Texas, offers business travelers a unique blend of dynamic culture, historical significance, and modern amenities. Understanding this city helps set the stage for a productive and enjoyable trip.
Overview of Austin
Austin is the capital of Texas and the fourth largest city in the state. With a population of nearly one million residents, it has grown into a vibrant hub for technology, music, and education. The city is renowned for its live music scene, earning the nickname "Live Music Capital of the World," and its motto "Keep Austin Weird" reflects its quirky and creative culture.
Transportation is efficient in Austin, with easy access to the city's core via public transit and rideshare options. The city's layout, centered around its bustling downtown and the iconic Texas State Capitol, contributes to its accessibility and appeal for business travelers.
History and Culture
Originally named Waterloo, Austin became the capital of the Republic of Texas in 1839 and later was renamed to honor Stephen F. Austin, one of the state's founders. Its rich history is evident in its historic landmarks, including the largest state capitol building in the United States, which offers insight into Texas' political history.
Culturally, Austin embraces a blend of traditional Texan elements and modern influences. Its diverse music scene ranges from country to rock, with festivals like South by Southwest (SXSW) and Austin City Limits drawing large crowds. The city's dedication to "Keep Austin Weird" highlights its support for local businesses, artists, and innovative technologies, fostering a unique environment that business travelers can appreciate and explore.
Planning Your Business Trip
Proper planning ensures a smooth business trip to Austin. Factors to consider include the best times for pleasant weather, creating a travel itinerary with productivity in mind, and making a budget that addresses accommodation, transportation, and daily expenses.
Best Time to Visit
Austin experiences hot summers and mild winters. The ideal period for business travel is during spring (March to May) and fall (September to November). The weather is comfortable, typically ranging from 60°F to 80°F, and fewer tourists are crowding the city.
During these months, hotel availability is higher, and prices are more competitive outside major events like SXSW.
Travel Itinerary Tips
A well-structured itinerary maximizes productivity and allows time to explore Austin. Book flights to Austin-Bergstrom International Airport (ABIA) for convenience, as it is located southeast of downtown Austin.
Schedule important meetings early in the day to leave evenings free for networking at local venues. Allocate free time to visit the Texas State Capitol or catch live music performances, integral parts of Austin’s culture.
Budget Planning
Budgeting is crucial for managing expenses. Accommodation: Opt for business travel-ready rentals or mid-range hotels to stay within budget, especially during peak seasons. Transportation: Use rideshare services or public transportation to navigate the city efficiently. Budget approximately $32 per day for ground transportation.
Per diem: The General Services Administration (GSA) rate for Austin is $75 per day. Plan meals and incidentals accordingly. Moreover, utilize travel apps to keep track of expenses and find the best deals on-the-go.
Accommodations in Austin
Austin offers a variety of lodging options suitable for business travelers, ranging from luxury hotels to budget-friendly accommodations. Important considerations include proximity to downtown and amenities tailored for corporate needs.
Choosing the Right Hotel
Selecting a hotel in Austin involves prioritizing location, amenities, and value. Several top business hotels, such as JW Marriott and Kimpton Hotel Van Zandt, offer convenient access to downtown and are known for exemplary business services.
Proximity to major business districts and transportation hubs is crucial. Choose hotels off major highways like Highway 183 for better commute options. Popular choices include accommodations with efficient access to the Capital MetroRail for ease of travel within the city.
Amenities to Look For
Business travelers should seek hotels that offer essential amenities. Free Wi-Fi is a must, ensuring continuous connectivity for work. Many hotels also provide on-site business centers with amenities like computers, printers, and meeting rooms.
Other important features include 24-hour concierge services and rooms furnished with mini-fridges and microwaves. Hotels such as La Quinta Inn offer additional perks like complimentary breakfast, parking, and well-equipped rooms designed for extended stays.
Ensure the hotel meets specific business needs, such as proximity to conference centers or the availability of large group bookings for corporate events. Hotels with a mix of leisure facilities and business services provide a balanced stay for work and relaxation.
Transportation Options
Austin offers an array of transportation options to make your business travel smooth and efficient. Whether you are arriving at Austin-Bergstrom International Airport or navigating the city, knowing your choices can ensure a hassle-free experience.
From Austin-Bergstrom International Airport
Austin-Bergstrom International Airport (AUS) is located about 5 miles southeast of downtown Austin. Upon arrival, business travelers have multiple transportation options to reach their destinations.
Rental Cars: Several major car rental companies are available at the airport. This option provides flexibility and convenience, especially for those planning multiple trips around the city.
Taxis and Ride-Sharing: Taxis are readily available outside the terminal. Additionally, popular ride-sharing services like Uber and Lyft operate throughout the area, offering a convenient way to quickly get to your hotel or meetings.
Public Transportation: CapMetro buses run regular services from the airport to various parts of Austin. The airport flyer bus (Route 20) is a cost-effective option to reach downtown.
Navigating the City
Navigating Austin is straightforward with multiple modes of transportation designed to accommodate different preferences and needs.
Public Transportation: CapMetro operates an extensive network of buses and a light rail service. The MetroRail connects downtown Austin to the northern suburbs, which can be particularly useful for reaching outlying districts.
Scooters and Bikes: For short trips, electric scooters and bikes are widely available across the city. Apps like Lime and Bird allow you to locate and rent these easily. They are perfect for avoiding traffic and enjoying the city's outdoor spaces.
Traffic and Parking: Be mindful of peak traffic hours, typically from 7-9 AM and 4-6 PM. Parking can be expensive and limited in downtown areas, so consider using parking apps to find the best spots.
Ride-Sharing and Public Transportation
Ride-Sharing Services: Uber, Lyft, and local ridesharing options provide reliable transportation throughout Austin. These services are especially useful for last-minute trips when other modes are unavailable.
CapMetro Services: CapMetro also offers extensive bus routes that cover the entire city and its suburbs. Business travelers can use the CapMetro app for real-time information and route planning.
Taxis: Traditional taxis are an alternative, with stands located at key locations throughout the city. They can be hailed on the street or booked in advance.
Austin's varied transportation options ensure that whether you're arriving at the airport or navigating the city’s bustling streets, your business travel needs are well met.
Dining and Cuisine
Austin offers a rich culinary scene with must-visit restaurants and local food specialties that leave a lasting impression. Exploring the city's dining options is essential for any business traveler wanting to enjoy a bit of the local flavor.
Must-Visit Restaurants
Austin's dining landscape boasts numerous standout establishments. Vince Young Steakhouse in Downtown is perfect for special occasions, offering Texas-raised meats and farmstand veggies, as well as an impressive happy hour with a $10 bar and lounge menu. The Driskill Grill at the historic Driskill Hotel offers a 'rancher chic' vibe and is notable for its dignified visitors over the years.
Red Ash serves up Italian cuisine with unforgettable garlic bread and juicy steaks. Music lovers should head to The Continental Club or Antone’s for live performances while enjoying their meals.
Local Food Specialties
Austin’s local cuisine is heavily influenced by Tex-Mex and barbecue. Breakfast tacos, a local staple, are found at many food trucks and casual eateries. Franklin Barbecue is a legendary spot where people line up early for mouthwatering brisket and ribs.
For Tex-Mex, places like Matt’s El Rancho provide classic dishes in a comfortable setting. The city's vibrant food truck scene includes options ranging from eclectic fusion to authentic ethnic eats, making it easy to sample a variety of flavors without committing to a sit-down meal.
Business Facilities and Coworking Spaces
Austin offers a variety of facilities and coworking spaces that are perfect for business travelers. These spots cater to every need, from high-tech meeting venues to relaxed coworking environments.
Meeting Venues
Austin boasts numerous meeting venues that cater to business needs. The Texas State Capitol is an iconic location suitable for formal gatherings. For more modern requirements, TechSpace at 98 San Jacinto Blvd provides state-of-the-art facilities with a professional atmosphere.
The Austin Convention Center, located downtown, offers extensive meeting rooms and is ideal for large conferences. FIRMSPACE on W. 2nd St. is another prime choice, providing tailored spaces for professional gatherings, equipped with all essential amenities. Each venue ensures top-quality service and amenities, making business meetings seamless.
Coworking Spot Highlights
Austin’s coworking landscape is rich and varied. Vessel Coworking stands out with its collaborative atmosphere and amenities. In the central business district, TechSpace offers 24/7 access, catering to diverse work schedules.
The Cathedral in East Austin provides a unique setting in a refurbished 1930s church, perfect for creative professionals. Additionally, fibercove combines high-speed internet and a full-service cafe/bar, making it an excellent choice for those needing robust connectivity and comfort. These spaces emphasize flexibility, community, and productivity, catering to every business traveler’s needs.
Networking and After-Hours Events
Austin offers a vibrant networking scene for business professionals, complemented by its dynamic after-hours activities. From tech meetups to live music venues, the city provides numerous opportunities to connect and unwind.
Business and Tech Scene
Austin's reputation as a tech hub is well-deserved, with numerous networking events catering to entrepreneurs and industry professionals. Network After Work hosts a variety of in-person and virtual meetups in Austin, making it simple to grow your business connections. H7 In-Person networking meetings are regularly held in Austin and Hutto, offering structured opportunities to meet like-minded professionals.
Many events focus on the tech industry, including specialized events listed on Eventbrite like the Tech and Business Networking event at Higbie's. These gatherings bring together startup founders, investors, and tech enthusiasts to share ideas and foster collaborations.
Bars and Live Music Venues
Austin is celebrated as the "Live Music Capital of the World," and its bars and music venues are prime spots for after-hours networking. 6th Street is famous for its vibrant nightlife, featuring numerous clubs and bars that host live music performances nightly.
For those looking to combine networking with live music, venues on South Congress and various Austin City Limits events offer the perfect blend. These locations not only provide entertainment but also a relaxed atmosphere ideal for building informal business relationships. Bars like Jack Allen's Kitchen on North Capital of Texas Highway are well-known for their inviting ambiance and are frequently chosen for business networking and mastermind events.
Leisure and Sightseeing
Austin offers a blend of historical landmarks, outdoor activities, and vibrant arts and entertainment options, making it an ideal location for business travelers looking to unwind.
Popular Tourist Attractions
Texas State Capitol: This iconic structure is the largest state capitol building in the United States. Visitors can explore the stunning architecture and historical exhibits that showcase Texas' rich history.
Lady Bird Lake: Located in the heart of the city, it offers scenic views and opportunities for kayaking, paddleboarding, and walking along the Ann and Roy Butler Hike-and-Bike Trail.
South Congress Avenue: Renowned for its eclectic mix of shops, restaurants, and vibrant murals, this neighborhood provides a unique urban experience.
Barton Springs Pool: Situated in Zilker Park, this natural spring-fed pool is a popular spot for relaxation and swimming year-round.
Outdoor Activities
Parks and Green Spaces: Austin boasts numerous parks such as Zilker Park and Hyde Park, perfect for picnics, walking, and recreational activities.
Lady Bird Lake Hike-and-Bike Trail: This 10-mile trail is ideal for jogging, cycling, and enjoying scenic views of the city skyline.
Barton Creek Greenbelt: Offers hiking, rock climbing, and swimming opportunities, appealing to nature enthusiasts.
Festivals: The city's parks and open spaces frequently host events like the Austin City Limits Music Festival, providing a lively atmosphere for visitors.
Arts and Entertainment
Live Music Venues: Known as the "Live Music Capital of the World," Austin's music scene thrives in areas like Sixth Street and Rainey Street, where numerous bars and clubs feature live performances.
Theatres and Galleries: Venues such as The Paramount Theatre and numerous art galleries provide rich cultural experiences.
Public Art and Murals: Austin’s neighborhoods like East Austin are adorned with countless murals and public art installations, making for captivating walks and photo opportunities.
South by Southwest (SXSW): This internationally recognized festival includes music, film, and interactive media, drawing creative professionals and entertainment enthusiasts from around the globe.
Staying Healthy and Safe
When traveling for business in Austin, maintaining both health and safety are crucial. This guide provides actionable tips to keep you healthy and ensure your safety throughout your visit.
Health Tips
Staying hydrated is essential. Austin's warm climate can lead to dehydration, so it's important to drink plenty of water. Carrying a reusable water bottle can help you stay hydrated throughout the day. Eating balanced meals is another key factor; opting for fruits, vegetables, and lean proteins can keep your energy and overall health in check.
Exercise is also vital, and Austin offers various options. Many hotels have fitness centers, and there are numerous outdoor activities like biking and kayaking on the city's waterways. Additionally, business travelers should make an effort to get enough rest, aiming for at least seven hours of sleep per night.
Safety Information
Austin is generally a safe city, but precautions are still necessary. Choosing well-lit, busy areas for accommodations can reduce the risk of encountering unsafe situations. It's wise to be aware of your surroundings, especially when exploring new parts of the city.
For specific health and safety measures related to COVID-19, the Austin-Bergstrom International Airport (AUS) has implemented enhanced cleaning protocols. Travelers can stay updated on local health guidelines and restrictions via the city's official resources. For emergency situations, dialing 911 is the quickest way to get assistance.
Following these tips can help ensure a safe and healthy business trip in Austin.
Additional Tips for Business Travelers
Navigating Austin efficiently and making the most of your downtime can significantly enhance your business trip. By visiting key resources like the Austin Visitor Center and finding enjoyable activities during free time, you can balance work with relaxation.
Visiting the Austin Visitor Center
The Austin Visitor Center, located in downtown Austin, is a valuable resource for business travelers. It's conveniently situated for easy access while you're out for meetings or grabbing a bite to eat nearby. The center offers comprehensive guides, maps, and local insights to help you get around.
Staff at the Austin Visitor Center can provide recommendations on dining, local events, and transportation options. Additionally, the center occasionally hosts informational sessions or tours that can be beneficial for newcomers looking to learn more about the city. This can be especially useful for business travelers who are short on time but want to ensure they make the most of their visit.
Making the Most of Your Free Time
Austin is famous for its live music scene and vibrant cultural experiences. Utilize your free time by exploring the city's renowned music clubs and bars. These venues often feature a wide range of genres and can provide a great backdrop for informal networking or relaxation.
For a more laid-back experience, consider visiting some of Austin's parks or scenic spots. Lady Bird Lake, located near downtown, offers outdoor activities like kayaking and jogging. Exploring Austin's unique food scene is another way to make the most of your free time. From food trucks to high-end restaurants, there are numerous options to suit any taste.
Lastly, don't miss out on iconic landmarks like the Texas State Capitol, known for its impressive architecture and historical significance. Places like this can offer both a cultural enrichment and a brief respite from business duties.
